Local UKVI Sponsor Licence Compliance Software gives UK employers a structured way to organise sponsored-worker records while keeping the application, database and primary document storage on customer-designated hardware. For organisations that prefer a dedicated local deployment, this model can provide greater control over data location and day-to-day system administration.
CloudNet Technologies’ localised desktop edition is designed to support internal sponsor licence administration, including workforce records, Right to Work evidence, salary-payment documentation, absence information and compliance-visit preparation. It does not replace the Sponsor Management System, prescribed Right to Work checks, official Home Office guidance or professional immigration advice.
Important: Compliance software can support administration and record organisation, but the licensed sponsor remains responsible for meeting all applicable Home Office duties and keeping its information accurate and current.
Why Choose Local UKVI Sponsor Licence Compliance Software?
Licensed sponsors must maintain relevant records, monitor sponsored workers and report specified changes within the required timescales. When evidence is scattered across email inboxes, spreadsheets, shared drives and paper files, routine administration can become slow and inconsistent.
A dedicated local application can bring key records into one structured workspace. This may be particularly useful for organisations that have internal policies governing where employee and immigration information should be stored, or that prefer to manage their own backups, hardware and local access arrangements.
The seven benefits below explain how Local UKVI Sponsor Licence Compliance Software can support a more organised approach without suggesting that software alone guarantees compliance.
1. Keep Primary Records on Customer-Designated Hardware
The localised desktop application is installed on hardware designated by the customer. Its primary database and document vault remain within the customer’s chosen local environment.
This deployment model can suit businesses that want direct control over the physical device, local network, user accounts and primary storage location. It may also help organisations align the system with internal IT policies, subject to their own security, retention and data-protection responsibilities.
Choosing Local UKVI Sponsor Licence Compliance Software also means accepting responsibility for maintaining suitable hardware, protecting administrator accounts and ensuring that authorised users follow appropriate access procedures.
2. Use a One-Time Core Software Licence and Setup Model
The local edition uses a one-time core software licence and setup model. There is no compulsory monthly core software subscription for continued use of the standard localised application.
This can make budgeting clearer for organisations that prefer to purchase a dedicated local deployment. The current product page lists the local edition at £998 as a one-time software licence and setup fee.
Customers should still plan for possible ongoing costs. Support after the complimentary first month, future upgrades, extra development and continuing Cloudflare administration are separately chargeable where required. The latest scope, pricing and terms should always be confirmed before purchase.
3. Build a Structured Sponsored-Worker Record
Maintaining a complete view of each sponsored worker can be difficult when identity records, contracts, salary evidence and contact information are stored in different locations. A structured workforce register helps authorised staff review the information held for each employee from one administrative workspace.
Depending on the records entered, the system can help organise:
- Identity and sponsored-worker details
- Right to Work check dates and supporting evidence
- Immigration status and relevant expiry dates
- Certificate of Sponsorship information
- SOC occupation codes and role details
- Employment contracts and supporting documents
- Absence and attendance records
- Salary information and payment evidence
- Current and historical contact details
Using Local UKVI Sponsor Licence Compliance Software can make missing or outdated records easier to identify during routine HR reviews. The employer must still verify that every document is genuine, current, relevant and legally sufficient.
4. Organise BACS Salary-Payment Evidence
Official sponsor guidance requires relevant employers to retain payslips and evidence showing the amount and frequency of salary payments made to sponsored workers. Processing this evidence manually can be repetitive, especially where a company employs several sponsored staff.
CloudNet’s BACS Evidence Auto-Distributor uses configurable OCR templates to identify defined areas of a company bank statement. The workflow is designed to assist with extracting, redacting and filing available payment evidence against the relevant employee record.
This feature of Local UKVI Sponsor Licence Compliance Software can reduce repetitive filing and improve the consistency of monthly evidence organisation. An authorised person must check all OCR results because automated extraction can misread information and does not prove that every salary or sponsorship requirement has been met.
5. Improve Visibility of Missing or Expiring Records
A structured register can help HR teams see which documents are present and which records may need attention. This is more useful than waiting until an internal audit or Home Office enquiry to discover that important evidence is incomplete, expired or stored elsewhere.
Routine reviews can cover immigration expiry dates, Right to Work follow-up dates, missing documents, salary records, absences and employee contact information. Alerts and reports should support human review rather than replace it.
For a wider review of the records and processes employers should consider, read CloudNet’s sponsor licence compliance checklist for UK employers.
6. Prepare Structured Compliance Dossiers
When preparing for an internal review or a possible Home Office compliance visit, searching across unrelated folders can waste time and increase the risk of overlooking evidence. The application can export a consolidated PDF dossier using information and documents available within the system.
Depending on the records entered, a dossier may include a worker summary, immigration information, Right to Work records, salary evidence, absence information, verification details and a structured document index.
The dossier-generation feature in Local UKVI Sponsor Licence Compliance Software is an administrative preparation tool. It is not Home Office approval, legal certification or a guarantee that the underlying records are complete or compliant.
7. Combine Local Hosting with Authorised Remote Access
Although the application and primary data remain on customer-designated hardware, authorised browser and Progressive Web App access can be configured through a Cloudflare Tunnel.
This can provide a practical combination of local hosting and controlled remote access. Subject to the customer’s infrastructure and configuration, authorised personnel may access the system without exposing the local application through a conventional publicly opened inbound port.
Remote access must be configured and managed carefully. Organisations should use appropriate permissions, strong authentication, secure devices and regular access reviews. Cloudflare administration after the initial support period may be separately chargeable.
Watch the Local Desktop Edition Demonstration
Watch the walkthrough to see how the local edition supports sponsored-worker record administration, document management and compliance preparation.
Which Records Can the Local Edition Help Organise?
| Administrative area | Examples of records |
|---|---|
| Right to Work | Check dates, evidence copies, share-code validation records and follow-up dates |
| Employment | Contracts, job descriptions, working hours, role information and SOC codes |
| Salary | Payslips, salary histories and identifiable bank-transfer evidence |
| Attendance | Annual leave, sickness, unpaid leave and unauthorised absence records |
| Contact details | Current and historical addresses, personal email addresses and telephone numbers |
| Review preparation | Document indexes, missing-evidence reports and consolidated worker dossiers |
Is the Local Edition Right for Your Organisation?
The localised desktop application is intended for organisations that want their primary compliance records stored on customer-designated hardware and are comfortable managing the supporting infrastructure.
| Local deployment consideration | What your organisation should have in place |
|---|---|
| Designated hardware | A suitable computer or server that can reliably host the application and primary records |
| Local network | A stable and appropriately protected network environment |
| User access | Named authorised users with suitable permissions and secure login practices |
| Backups | A regular backup process covering the database, documents and supporting files |
| System maintenance | Responsibility for operating-system updates, hardware health and local security |
| Remote access | Appropriate controls for any browser or Progressive Web App access configured through Cloudflare Tunnel |
| Compliance oversight | An authorised person responsible for checking records, alerts, reports and extracted information |
Local UKVI Sponsor Licence Compliance Software may suit an organisation that wants greater control over its primary data location and has the resources to manage its designated device, network, user access and backups.
Review the full local deployment features on the UKVI Sponsor Licence Compliance Software page.
Important Customer Responsibilities
Keeping the application on local hardware does not remove the need for security, maintenance and governance. Before deployment, the customer should assign clear responsibility for:
- Maintaining suitable hardware and a reliable local network
- Creating, protecting and testing regular backups
- Restricting access to authorised personnel
- Protecting administrator accounts and connected devices
- Applying relevant operating-system and security updates
- Reviewing remote-access permissions
- Checking imported and OCR-processed information
- Following current Home Office and Right to Work guidance
Employers should consult the current Home Office sponsor duties and compliance guidance and Sponsor Guidance Appendix D.
Frequently Asked Questions
Does the software guarantee sponsor licence compliance?
No. It is an administrative record-management and preparation tool. The employer remains responsible for valid checks, accurate records, required reports and compliance with current official guidance.
Does the local application replace the Sponsor Management System?
No. Actions and reports that must be completed through the official Sponsor Management System must still be completed there by an authorised user.
Where is the primary data stored?
The application, primary database and document vault are installed on customer-designated hardware. The customer is responsible for protecting and backing up that environment.
Can authorised staff access the local system remotely?
Subject to the agreed installation and configuration, browser and Progressive Web App access can be provided through a configured Cloudflare Tunnel.
Is there a compulsory monthly subscription?
There is no compulsory monthly core software subscription for the standard localised deployment. Optional support, upgrades, additional development and ongoing Cloudflare administration may be charged separately.
Who should consider Local UKVI Sponsor Licence Compliance Software?
It may suit licensed sponsors that prefer primary records on designated local hardware and are comfortable managing their own device, local network, backups and access controls.
Take Control of Your Sponsor Records
Local UKVI Sponsor Licence Compliance Software can help replace fragmented spreadsheets, folders and email attachments with a structured administrative workspace. CloudNet’s localised desktop edition combines sponsored-worker record management, a document vault, BACS evidence processing, dossier generation and authorised remote access within a dedicated deployment.
Review the full local software features and current pricing, or request a local deployment consultation.
Legal disclaimer: CloudNet Technologies provides independent software designed to support internal sponsor licence compliance administration. The software does not replace prescribed Right to Work checks, the Sponsor Management System, official Home Office guidance or professional legal and immigration advice. CloudNet Technologies is not affiliated with or endorsed by UK Visas and Immigration or the Home Office.
